We are looking for a bright, motivated young person to join our team as admin assistant as we prepare for the next regatta. A keen interest in sailing and maritime would be ideal, but not necessary. January through June with the possibility of extension.
Key Tasks
- Providing central administration support to the entire ASW team as needed.
- Customer service – via phone, email & in person.
- Monitor and respond to general email correspondence, only escalating to management when necessary.
- Fielding telephone inquiries and seeking information to respond appropriately as necessary.
- Filing of documents, both electronic and paper.
- Research and investigative projects as and when required.
- Assist with travel & accommodation – arrivals & departures
- Providing support to the marketing team as needed with social media & website updates
- Performing routine office functions including but not limited to photocopying, scanning, and ensuring adequate stationery supplies and drinking water are on hand at all times.
- Special projects on an as-needed basis.
- Sourcing of office & event materials around the island.
- Dealing with administration of online purchases, customs clearances and deliveries.
- Data entry and analysis
- Keeping the office organised and tidy, supervising office cleaner.
- Any other tasks as may be assigned from time to time
QUALIFICATIONS
- Proficiency in various computer software (Word, Excel, PowerPoint, Outlook, QuickBooks & Google Suite online).
- Excellent command of English language – written & spoken.
- Social media savvy – WordPress experience a plus
- Confidence in dealing with individuals at all levels from diverse backgrounds.
- Confidentiality concerning all matters.
- The ability to manage conflicting deadlines.
- Analytical and problem-solving skills.
- Effective oral and written communication skills including grammar and composition.
- Proven ability to manage and coordinate multiple projects in a fast-paced, professional environment; ability to work well under pressure.
- Ability to work well both independently and with others.
- Proven time management skills and a strong attention to detail and accuracy.
- Driver’s licence required. Access to a car is a plus.
EMAIL RESUME & COVER LETTER – events@sailingweek.com
DEADLINE DECEMBER 20, 2023
Only suitable applicants will be contacted for an interview.
